COMPANY SECRETARY RECRUITMENT INDIAN OVERSEAS BANK

Recruitment of DGM Company Secretary (CS) in Indian Overseas Bank

In Reference to Advt. No.: HRDD/RECT/02/2025-26

Starting date for application: 05/ 06/ 2025

Last date for online submission: 21/ 06/ 2025

COMPANY SECRETARY RECRUITMENT INDIAN OVERSEAS BANK

Recruitment of DGM Company Secretary (CS) in Indian Overseas Bank

Indian Overseas Bank, a leading Public Sector Bank with Headquarters in Chennai having geographical presence all over India and abroad, invites applications from eligible candidates, for Recruitment of Company Secretary. Please read this advertisement carefully and ensure the eligibility before submitting online application/ payment of Postage/Intimation charges.

VACANCY DETAILS

Post Name: DEPUTY GENERAL MANAGER – COMPANY SECRETARY

Grade: Grade VI-DGM

No. of Vacancy: 01 – UR (Gen)

ELIGIBILITY CRITERIA AND OTHER TERMS & CONDITIONS
All the eligibility criteria (Qualification, Age, Experience etc.) for this post shall be computed as on 01.06.2025 (inclusive).

JOB DESCRIPTION:

• He / She will be the Company Secretary of the Bank as well as Secretary to the Board and performing all the roles and responsibilities thereby ensuring all the secretarial compliances/ activities of the bank with his/ her Professional expertise.

AGE:

• Minimum age 35 years and Maximum age 50 years (Subject to relaxation in upper age limit as per Government guidelines. However, the maximum age should not exceed 50 years). The candidate must have been born not earlier than 01.06.1975 and not later than 01.06.1990

QUALIFICATION

• Minimum Qualification: Professional qualification of CS with Associate Membership (ACS) from the Institute of Company Secretaries of India (ICSI).
• Desirable Qualification: CA /CFA /CMA/ Risk Management/ Finance from recognized University/Institution/Board recognized by GOI.

WORK EXPERIENCE

• The candidate should have an overall experience of 15 years in Banking as an officer or any of the Finance / Insurance listed companies, out of which minimum 5 years should be in Board Secretariat/ Investor Relations handling the Secretarial works of the Bank / Finance or Insurance listed entities.

ROLES & RESPONSIBILITIES

• The Selected Candidate shall be performing all the roles and responsibilities as a Company Secretary as well as a Secretary to the Board.
• The Board Secretary should ensure that all Agenda / Reports be provided to Members of the Board with all necessary information. A copy of previous minutes of the Board meetings as well as information & documents should be given whenever required. The board secretary should be responsible for counselling the board through the Chairman on all Governance related matters. Handling of all Board related activities including but not limited to conducting / coordinating all meetings of the Board and its various Committees, framing and formulating any policies/guidelines/SOPs in respect to achieving any Board related Compliances/Corporate Governance, obtaining/ submitting all the applicable returns/ statements/ certificates from the members of the Board as required under any regulations/laws governing the Board related Compliances/practices.
• Knowledge of all the regulations of SEBI required to be complied by the bank being the listed entity. Compliance Officer of SEBI /GOI. Ensuring Implementation of Prevention of Insider Trading. Timely completion of all SEBI related compliances /audits / uploading compliances and disclosures to the Stock Exchanges. Liaison with Stock Exchanges / RBI / GOI / SEBI / RTA / DPs / NSDL / CDSL/ Consultants / Auditors for all the secretarial related matters. Ensuring all the compliances of activities under Stakeholder Relationship matters.
• Owning all the existing SEBI compliance related policies of the bank and framing/ modifying/ amending any new/existing policies as and when mandated by SEBI. Attending to all SEBI related compliance issues/ Prohibition of Insider Trading (PIT) regulations and other policies and timely disclosure of all regulatory filings. Providing compliances support and clarifications to all departments of the bank as and when required.
• Minutes of the meetings of the Committees and Board are to be recorded as per professional standards mandated. Complying Resolution of NSE/BSE/SEBI and redressing/ attending/replying any other investor related complaints. Liaison with Government of India, Bank Board Bureau / FSIB and Reserve Bank of India on various administrative matters related to the Board functioning and procedures. Aligning and ensuring all the Board related activities/matters in compliance with SEBI as well as RBI.
• To report to the Board about compliance with the provision of the applicable Acts and Laws. To ensure constitution / re-constitution of Board Committees strictly as per laid down norms/customary practices. Ensuring Corporate Governance Norms of SEBI / Stock Exchanges and ensuring Compliance with Banking laws, Nationalized Banks’ Scheme, SEBI Rules/Regulations, Stock Exchange guidelines/rules, Companies Act, etc. while acting as Compliance Officer for Equity Shares, Bonds, Banker to issue and Debenture Trustee. Liaison with Authorities– SEBI, NSE, BSE, NSDL, CDSL and periodical reporting of mandated information. Raising of capital (equity/debt) in consultation with Chief Financial Officer and getting the shares/securities listed with stock exchanges.
• Conducting and handling General Meeting (AGM/EGM) of shareholders. Continuous monitoring of SEBI Scores Portal for Investor Grievances to ensure that no shareholder grievance is pending, and the Bank is free from shareholders’ complaints. Ensure that the management makes available the agenda items within the time frame stipulated by the Board and its committees. Ensuring adherence to the “Code of Conduct for the Board of Directors and Senior Management” approved by the Board.
• The above roles & responsibilities are indicative and Bank at its own discretion may assign KRAs or other roles as per business need or as per any regulatory requirements.

REMUNERATION

The pay scale for Scale VI (DGM) is as under: Rs.140500 – 4000/4 – 156500
The official will also be eligible for D.A., HRA/Lease rental, CCA, Medical and other allowances and perquisites as per rules in force from time to time. The total Cost to Company will be: Rs.40 Lakhs Per Annum (approx.)

PROBATION PERIOD

• Candidate selected will be on probation for a period of 1 year (active service) from the date of joining the Bank. His/her confirmation in Bank’s service will be as determined by the Bank in terms of Officers’ Service Regulation (OSR).

SELECTION PROCESS

1. Selection will be through personal interview / discussion. A preliminary screening of applications may be carried out by the Bank to shortlist eligible candidates with reference to candidate’s qualifications, suitability / experience etc. Merely satisfying the eligibility norms do not entitle a candidate to be called for Interview.
2. The Bank reserves the right to call only the requisite number of candidates for the Interview after preliminary screening / short listing with reference to candidates’ qualification, experience, profile vis-à-vis job requirements etc.

APPLICATION GUIDELINES

The candidates must apply subject to fulfilment of eligibility criteria. However, if candidates have applied multiple times, the last submitted application will only be considered. Candidates can apply through online only from 05.06.2025 to 21.06.2025 and no other mode of application will be accepted.

Application Fee / Intimation Charges (Non-Refundable)

• SC/ ST/ PwBD (Only Intimation charges) : INR 175/- (Rupees One Hundred Seventy-Five Only) inclusive of GST
• GEN/ EWS/ OBC : INR 1000/- (Rupees One Thousand Only) inclusive of GST

Note* Refer to the Notice / Advertisement for full information.

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